Using the Stephen Covey Method with the LeaderTask Organizer. Testimonials on « Planning Execution Assessment Stephen Covey

"It's important to get your priorities right." This phrase sounds like a leitmotif in most works on time management, penetrating deeper and deeper into the minds of everyone who seeks to master this science. Any specialist in the field of time management knows that incorrectly defined priorities can nullify not only all efforts to organize and plan the working day, but also significantly complicate life in general. That's just not always "know" means "be able." Simply being aware of this guiding principle of time management is sometimes not enough to learn how to prioritize properly, and people begin to wonder, "How do you figure out what's really important?"

Stephen Covey, a well-known specialist in performance improvement and internal resource management, has tried to help his readers understand this difficult topic with the help of books First Things First ("The main focus on the main things") and Focus: Achieving Your Highest Priorities ("Focus. Achieving priority goals "). In these works, the author describes his method of organizing time to achieve maximum efficiency, and his system is also based on the concept of priorities, which not only participates in the process, but literally permeates every step on the path to improving self-organization. Stephen Covey in his books gives a detailed typology of existing priorities, offers the most successful systems of criteria, gives signs, features and examples of how to correctly determine them.

Of course, Stephen Covey's system is not limited to one prioritization and includes a full range of techniques for effective planning. In order to more successfully apply this system in practice, it is worth turning to the use of additional tools, for example, electronic organizers. The most suitable choice is the scheduler LeaderTask. This program is designed to implement complex and multi-level time management systems and, due to its flexibility and versatility, will perfectly cope with the duties of an assistant in the process of planning cases according to the Stephen Covey method.

1. Destiny Formula

A key aspect of Stephen Covey's system is the mission formula. It is she who determines all subsequent features of the planning process, allows a person to highlight the main directions of his activity, the goals that he sets for himself and the functions that must be performed for this. In fact, the mission formula vaguely resembles the mission of the enterprise, which sooner or later any businessman has to form. According to Stephen Covey's theory, the mission formula is a description of the most important landmarks and goals on your life path. It can be presented in the form of a detailed list of principles or, conversely, in the form of a short and concise phrase. Alternatively, you can write it on a piece of paper or in a text file. But you should consider that Stephen Covey recommends reviewing, analyzing and evaluating your mission formula on a weekly basis and therefore it is desirable that it be at hand.

It is for such records that the tool is designed "Notes" that offers you an organizer LeaderTask. By transferring your notes to a computer scheduler, you can be sure that your data will be safe and sound thanks to the backup function. And you can always quickly find the information you need. It is worth adding that the organizer provides extensive text formatting options that will allow you to highlight key points, emphasize important entries, or illustratively arrange any note.

Based on the formed mission formula, you can highlight the main roles that you would like to fulfill in your life. In addition, each role should have its own purpose. You can create a list of roles and their goals next to the purpose formula using the insert tables in notes feature:

2. Roles

The organization of time according to the method of Stephen Covey assumes that any task included in the plan belongs to a certain role, reflecting one of the areas of your life.

In the organizer LeaderTask this is easy to implement by creating labels in the navigator for each role.

Special attention should be paid to the role of "sharpening the saw". It is mandatory for everyone and is a process of increasing your capabilities and abilities in various areas of your life, decomposed into its dimensions. Stephen Covey explains this role this way: "We are often so busy 'sawing' (producing results) that we forget to 'sharpen the saw' (maintain and improve our ability to deliver results in the future)."

3. Four human needs

Stephen Covey believes that human life takes place in four dimensions: physical, social, intellectual and spiritual. These dimensions are respectively revealed in such needs: to live, love, learn and leave a mark.

Each role that you play in life exists in all four dimensions, which are closely interconnected and generate a powerful synergistic effect.

In the planning process, you need to control, and most importantly, analyze the degree of fulfillment of needs at each stage leading to the achievement of your goals. To bring these four vital dimensions into the process of organizing time, you can use the section "Projects" in the organizer LeaderTask. After creating the necessary elements, you will be able to assign a certain type of need to each task, which in the future will allow you to quickly select from the general list of tasks only those that belong to the desired dimension or their combination.

4. Markers for tasks according to their priorities

The basis of Stephen Covey's system is the Time Management Matrix. It reflects the four main levels of priority of tasks for a person in terms of urgency and importance.

According to the author of the matrix, for successful and effective activity, the majority of tasks (65-80%) should be concentrated in Quadrant II. Only the implementation of important, but not urgent things will allow you to achieve the desired results and enjoy the process of achieving your life goals. Tasks from the other quadrants, in turn, bring inconvenience and discomfort, bring elements of chaos into your life plan and make you put off really important things for later.

At first glance, it may seem that the plan should include only cases from Quadrant II and not take into account other priorities. But this can only be real under ideal conditions, when the human factor is excluded from the equation of life. In reality, however, we interact with others on a daily basis, struggle with our weaknesses, and fulfill our responsibilities, whatever they may be. Therefore, when planning a working day, you need to take into account all four quadrants and honestly, first of all, in relation to yourself, prioritize. In the future, this will allow you to analyze your cases and determine your quadrant relationship.

To apply the Time Management Matrix in the Organizer LeaderTask there is a directory "Markers". Here you can create elements corresponding to each of the quadrants and choose their appearance. Assigning markers to tasks will give you the opportunity not only to visually determine the degree of importance and urgency of tasks, but also sort the list of tasks by priority level.

In addition to the basic prioritization system based on the Time Management Matrix, Stephen Covey recommends detailing the levels of importance of tasks using the ABC method, assigning each case a specific letter. Thus, the task marked with the letter A has the highest priority. The letter B means the average importance of the case. And the tasks of the letter C are characterized by a low degree of importance or urgency. In a large flow of cases, you can further detail the priority of cases by entering numerical designations: A1, A2, ..., B1, B2, ..., C1, C2, ...

The use of the ABC method or its extended variation in practice is easily implemented using the organizer LeaderTask. To do this, you just need to add the desired letter and number to the beginning of the task, and the program itself will sort the cases by importance. Laid in LeaderTask the task sorting mechanism is ideal for implementing Stephen Covey's priority system, tasks can be sorted by markers (you need to display the marker column), and then by name (click on the name column with the shift key pressed), this organizer will arrange cases in the order of markers (to do this, display column "Marker"), if necessary alphabetically, just click on the heading of the column "Name".

5. Framework for decision making

In his works, Stephen Covey repeatedly focuses on the fact that planning must begin with the affairs of Quadrant II, i.e. with important, but not urgent matters that bring the most juicy fruits. To illustrate the process, taking into account this principle, the author uses a favorite example of time management specialists, which tells about the difficult fate of water, sand, pebbles and large stones. In this case, large stones reflect key matters that correspond to Quadrant II, and a trifle characterizes other degrees of importance and urgency. The essence of the approach is that the first step is to create a framework for a working day or week using large and important task stones, and only then build the rest of the plan around them.

At the same time, special attention should be paid to the process of setting deadlines, which is an inevitable companion of any planning system.

In the organizer LeaderTask Determining the timing of tasks is carried out in several ways.

So, you can simply drag a task to the diary area for the desired period and it will automatically be assigned the appropriate date and time. The method of moving tasks in the diary is suitable for operational planning of the coming days, as well as for adding pre-created tasks to the plan (for example, from the "maybe" list).

Or you can set the date and time of the task using the dialog box "Term". This method is more convenient for precise scheduling, setting long deadlines, or the frequency of task repetitions.

In addition, when planning the schedule for a particular day, you can filter the data by date using the toolbar "Filter" or mini calendar. After that, you just need to create a task by typing its name in the task tree and it will automatically be assigned the date by which the filtering was performed. This option is preferable for long-term planning.

Stephen Covey in his paper planner offers two areas for writing things down. The first zone is intended for tasks with specific deadlines, and the second zone is for the list of priorities for the current day, i.e. for tasks that need to be done today when there is time for them.

Organizer LeaderTask also provides such an opportunity to its users, which once again confirms the program's compliance with Stephen Covey's methodology. The list of current tasks that have not yet been assigned a specific time is located at the top of the calendar. At the same time, in this electronic scheduler, you can create long-term tasks that will take more than one day to complete. These cases are also located above the timeline and have arrow symbols to indicate that the due date for the task is outside the current day.

As mentioned above, case planning must be implemented primarily on the basis of tasks from Quadrant II.

Using the handbook "Markers"(item 4) You will be able to quickly visually identify the cases that belong to this quadrant, which will help you in the planning process to exactly match one of the main principles of the Stephen Covey methodology.

6. Weekly update

Concentrating on business and worries, you should never forget about rest, as it is a full-fledged component of any plan. Therefore, Stephen Covey recommends paying special attention to weekends as a logical continuation of the working week. At the same time, being in close connection with weekdays, weekends must be different, only under this condition will there be a much-needed update. Of course, this does not mean that you should devote your weekends to Quadrant IV activities. It is enough just to switch your activity to another mode and tackle tasks from the same Quadrant II, but more suitable for the weekend atmosphere.

Electronic scheduler LeaderTask also tries to take care of your update. Therefore, in the program, weekends and non-working hours of the day are highlighted in a different shade, so that you can immediately determine that this area belongs to the field of recreation and you need a different approach and business of a different nature.

Considering that the work schedule can be quite an individual organizer LeaderTask offers its users, in case of non-standard situations, to independently determine the duration of working hours and days of the week related to weekends.

7. Scale of the week

Stephen Covey singles out a week as the most suitable, even ideal, period of time. Suitable for everything. According to the author, it is convenient to plan a week, it is easy to analyze weekly results of activities, regular weekly tasks give good results, but do not become a routine duty that burdens a person.

Thus, according to Stephen Covey's methodology, a week is a key planning period, its basis. Using a computer planner LeaderTask, You can easily carry out weekly planning by switching to the corresponding calendar display mode.

As a result, a 7-day area will appear on the screen, displaying the days of the week from Monday to Sunday.

To make planning the most comfortable in the scheduler LeaderTask it is possible to expand the diary area to the entire workspace using the buttons located on the border between the task tree and the calendar. You can also hide the navigator from the View menu.

Working on the Stephen Covey system, you will often have to look through the list of tasks planned for the current or next week. And when the to-do list is large, there is a desire to get only the list of cases related to a particular week, excluding everything that is irrelevant at the moment. That's what the organizer is for. LeaderTask the possibility of filtering tasks for certain periods of time was provided. To do this, select the days you need in the calendar.

Filtering by pre-created parameters is carried out using the toolbar "Filter".

8. Spare time zones

In telling his readers about the process of arranging tasks on a timeline, Stephen Covey points out that it is not desirable to have a clear second-by-second plan for the whole day. The author recommends leaving free time and focusing on the concept of creating a flexible plan. This will allow you to quickly and much more calmly respond to suddenly emerging crisis or urgent tasks, because such situations in most cases will not be able to significantly disrupt your plans and may fit into the "air" you reserved in advance in the schedule. If critical events do not occur, then you can always use the remaining time for useful things from Quadrant II.

Also, Stephen Covey introduces the concept of time zones for important cases that reserve time in terms of one or another area of ​​your life without detailing the tasks performed. Most often, these are repetitive cases for which free time is prepared in advance. For example, exercising three times a week. So, it can be a trip to the pool, and exercises in the gym, or maybe playing football with your child in the yard. In any case, these will be physical exercises, and time for them should be reserved in advance.

To create in the organizer LeaderTask regular task, you need to use the already familiar dialog box "Term". Here, using flexible repetition settings, you can set the required frequency of the task.

It should be emphasized that working according to the Stephen Covey system, you will have to turn to the task frequency settings more than once. The author recommends weekly analysis, evaluation and revision of your activities and the main elements of planning, such as the mission formula, roles and goals. In addition, you should make it a rule to make a weekly plan for the next week and adjust it daily in accordance with current circumstances. For these activities, it is better to determine the time in advance and reserve it using a periodic task. When exactly to carry out weekly planning, on Friday at the end of the working day or on Sunday before the upcoming work week, Stephen Covey suggests that you choose yourself, but the fact of the need and, most importantly, the effectiveness of this planning leaves no doubt.

It is worth noting that the type of periodic tasks also includes most of the tasks you perform in the role of "sharpening the saw". These are educational tasks, updating procedures, physical exercises, in general, everything that allows you to maintain and increase your internal resources to reach new heights.

9. Symbols

In the audio version of the "Focus. Achieving Priority Goals" seminar, the listener is introduced to the intricacies of working with the current plan using special symbols, a list of which is given in the FranklinCovey paper organizer. So, in order to indicate that the case is in progress and quickly find the last working project after a forced focus switch, you need to put a period near the task. A completed task is marked with a tick. An arrow sign indicates that the task has been postponed, and a cross indicates that it has been cancelled.

List of standard preset statuses in the electronic organizer LeaderTask fully complies with this list of characters.

In addition to the above statuses, Stephen Covey's technique involves the use of a certain sign (circle) to indicate delegated tasks that have been assigned to another person, but have not yet been completed and are awaiting a feedback. In the organizer LeaderTask You can see the statuses of both your own tasks and assigned ones.

Another auxiliary sign can be a label for tasks for the list "may be". The tasks included in this list are not even goals, not deeds, but just ideas. They may never be realized, or they may become a key element of your life, so it cannot be attributed to the to-do list, but you don’t want to lose it in your memory either. Stephen Covey recommends immediately assigning tasks from the list "may be" to a certain role. To highlight such an idea from the list of ordinary cases, it must be assigned a label "may be". Labels are set in the corresponding directory and can be attached to tasks.

10. Four dimensions of role

As it was written above, each role is realized in all four needs: to live, to love, to learn and to leave a mark. At the same time, the listed dimensions are closely related to each other and can intersect or overlap. Reflection of this relationship in the organizer LeaderTask is implemented due to the possibility of multiple assignment of labels and projects, as well as due to the separation of these concepts into different sections. Thus, you can assign several roles and projects to one task at the same time. In the future, this function will allow you to more accurately and correctly build the necessary lists of tasks using the filtering tool. Thus, one thing can relate to the role of the sharpening of the saw, the student and the teacher, simultaneously reflected in the spiritual and intellectual dimension.

11. Filtering

In his work, Stephen Covey pays a lot of attention to the importance of balance between roles and between dimensions of life. Only if you achieve balance in all important areas of your activity, you will be able to achieve success. All aspects, phenomena, aspirations and goals are closely interconnected. So, if the role of "Leader" is realized, and the role of "Father" is left without attention, you will not receive a positive response from your own "I" and will not be able to say with a light heart that your life is ideal. Stephen Covey focuses on the conjunction "and" between roles. This also applies to the ratio of needs.

The corresponding logic is embedded in the filtering algorithm that the organizer is equipped with LeaderTask. In addition, the flexible toolkit allows you to create complex, multi-criteria queries for detailed task lists.

So, using the Filter toolbar, you can create a to-do list that applies only to the list "may be" on a specific role, or to consider important tasks related only to roles for work and their physical dimension.

12. Four gifts

Stephen Covey writes that in response to the four human needs, there are four abilities: self-awareness, conscience, creative imagination, and independent will. Working with these talents largely depends on you and your inner mood. But here is the electronic organizer LeaderTask can be useful and help in the implementation of their development paths.

So, one of the ways to interact with self-awareness, Stephen Covey calls keeping a personal diary, which you can organize as a note in the planner. LeaderTask. Ability to automatically insert a date using a keyboard shortcut Ctrl+Shift+D will greatly facilitate the process of filling out the diary.

The development of conscience is based on reading relevant literature. This does not include specialized publications in your profession. These should be "wise" books that can make you think about important philosophical phenomena in your life. However, it is also necessary to read books for education, and it is also necessary to structure the library you have. For these purposes, in the organizer LeaderTask convenient to use section "Projects". Also here you need to create a project "Information", which will contain all the information required to fulfill each role. Thanks to the ability to assign projects and several labels, you can find the information you need for any of the roles in a few clicks.

13. Key notes

To record useful information about tasks, Stephen Covey recommends a detailed and fairly sophisticated note-taking system that allows you to relatively quickly find the information you need in a paper organizer.

With the development of computer technology, the need for manual page turning is becoming increasingly rare, and search functions and capabilities are becoming wider and more diverse.

Stephen R. Covey

What is it

Edition Features

For whom

transcript

1 Diary: The Stephen Covey Method Some time ago I read Stephen Covey's bestseller The 7 Habits of Highly Effective People. It should be noted that this is one of the most visited blog pages. I really liked Covey's thoughts on time management, and even wrote an email to Alpina Publisher, summarizing the idea of ​​​​preparing a diary based on the book (this was in 2012). But it turned out that such a diary had already been written by Covey himself. This is a great gift for anyone who loves Covey's ideas. Diary: The Stephen Covey Method. Moscow: Alpina Publisher, p. + insert 56 p. HOW TO USE THE DAYBOOK The daybook consists of a main part and a tab. The main part contains sheets for daily planning. With their help, you will be able to control your priority tasks for each day. At the bottom of each page you will find a quote about one of the seven skills, taken from Stephen Covey's bestseller The 7 Habits of Highly Effective People. On the tab, made of thick paper, are sheets for weekly and monthly planning: weekly compass and planning. You can separate the weekly compass sheets (perforated for this purpose) and use them as bookmarks so you always see your weekly priorities when planning each day. The tab also contains a worksheet for planning goals and values, as well as a table of annual expenses and income. INTRODUCTION TO THE PLANNING GUIDE Time management. You hear this term all the time, but what does it really mean? How exactly do you manage time? Can you manage him or yourself within a certain period that you have every day? By purchasing a diary, you have taken the first step towards more effective time management and your life. The diary will help you focus on what matters most and experience greater success in achieving the goals that are most important to you. This planning guide will give you the boost you need! The diary was modeled on Benjamin Franklin's "book" that he carried with him, wrote down his values, goals and plans in it, then tracked his progress on it (see Walter Isaacson. Benjamin Franklin). We've transformed this idea into a tool that, when combined with the study of The 7 Habits of Highly Effective People, helps people use their time more wisely so they can focus on what matters most. The Planning Guide will help you identify your priorities and plan accordingly. ACHIEVING PRIORITY GOALS Benjamin Franklin had a three-step method for planning and achieving his goals, which began with values. First he identified them, then he prioritized them and

2 specified each. The Productivity Pyramid Model (Figure 1) shows four stages that allow you to focus your time on what is most valuable to you and what you want to achieve in life, your highest priority goals. Let's take a closer look at each of these steps. Plan Daily Plan Weekly Set Goals Set Values 1. The Productivity Pyramid If you don't develop your own life plan, chances are you will fall into someone else's plan. What do you think they have planned for you? A little. Jim Rohn Step 1: Define Values ​​Values ​​are at the base of the productivity pyramid because our values ​​are what matters most to us. They are the source of our desires and help determine where to direct our energy. Our values ​​should be the driving force behind literally everything we do. If this does not happen, then there is a crack at the base of the monument of our life, our personal pyramid, which can lead to instability of the entire structure. Stage 2: Set Goals A wonderful life is created and built in stages, like a pyramid. Do you think the ancient Egyptians started building without any blueprint? Goals are like blueprints for your life. Let's learn how to effectively set delhi. Define and number each goal. Describe in detail what each of them consists of and what is required for its implementation. Set a time frame for each goal that will help you measure your success. Share big goals. Break your goal into milestones and tasks and number them. For example, how much money does it take to buy the house you describe? How do you intend to earn them? Maybe your first step is to acquire new work skills that will help you get promoted. Helpful Hint: On your goal planning sheet, write them down so you know how to achieve them. For example, instead of writing something abstract (say, "I want to be more compassionate"), write something more specific and measurable (such as "I will volunteer for a charity"). Use daily pages and monthly planning. View your goals and decide when you will complete each of the individual tasks. If your long-term goal is to own a home, then as a first step you can start saving $200 a month for a down payment. (This should be written on a goal planning sheet.) Write, "Arrange a $200 direct transfer from a checking account to a savings account." Or, if you already know the day you want to complete the task, write it down on your list of priority tasks for that day. If any of these tasks are not yet needed or impossible to complete, write them down on your to-do list for the following months.

Step 3: Plan Weekly Because we don't know what's really important to us, everything seems to be important. Since everything seems important, we have to do everything. Unfortunately, other people see how we do everything, so they expect us to do everything. We are so busy doing everything that we don't have time to think about what is really important to us. Unknown Author Have you ever experienced something like this? Most of us have ever had to. The Time Management Matrix is ​​a tool designed to help you understand where you spend your time (Figure 2). This is a tool that will change the way you think and help you filter out the meaningless urgent things. Rice. 2. The Time Management Matrix The Time Management Matrix was developed as part of Stephen Covey's bestseller The 7 Habits of Highly Effective People. Using the concepts of importance and urgency, Covey realized that all of our daily activities can be easily divided into four categories: important and urgent, important but not urgent, urgent but not important, and not important and not urgent. The time management matrix is ​​divided into four squares. Let's take a closer look at each of them. Quadrant I, or Quadrant of Necessity, contains tasks that are both urgent and important. Square III - the square is a deceiver. It contains urgent tasks that often seem important, but in reality they are not. Often these are other people's priorities. Square IV is the square of waste of time and excess. This includes the abuse of the TV! If you stay away from Quadrants III and IV, you will have more time for activities from Quadrant II. Quadrant II, the Productivity and Balance Quadrant, contains activities that are important but not urgent. What activity would you classify as Quadrant II? The thick horizontal line you see in the Time Management Matrix separates the important from the unimportant. If you live north of this line, in Quadrants I and II, your life will be more productive and balanced. That's the whole point! To spend more time in Quadrant II, you need to plan things weekly. You proactively plan how you will spend your time, rather than reacting to what is happening. As you begin your weekly planning, it's important to keep three things in mind. First, the plan must be drawn up before the week begins. Second, you may find it easiest to do this in a quiet place. And thirdly, schedule minutes for this process.

4 Use the weekly compass card included in your diary. This tool, like a real compass, will help you stay on track and will show you the direction for a week. Refer to him often so that he reminds you what is really important. Three Steps to Weekly Planning 1. Review your roles. The first step in weekly planning is to review your roles. Don't forget about yourself! This is the “Sharpen the Saw” role and its four dimensions marked in the Compass (physical, socio-emotional, intellectual, spiritual). Keep in mind that your roles may change from time to time. There will probably be weeks when you find responsibilities in certain roles to be minimal. This does not necessarily mean that you are no longer playing this role, just that you have a little respite this week. Next week might not be so lucky! 2. Choose "large stones" (Fig. 3). The Big Rocks are your most important priorities for the week. As you review the roles and select the “big rocks,” ask yourself, “What is the most important thing I can do in this role and what will have the biggest positive impact?” Imagine that you were given a bunch of stones, some of them quite large and some of them small, and asked to collect as many as possible in a bucket. The best way to fit all the stones is to put the big ones in first and then let the smaller ones fill the space around them. Compare this image with your week. Organize the most important things first, and then the less important ones around them. And what is the result? Higher productivity and attention to the things that are your highest priority. Rice. 3. Roles and Large Stones After selecting a "large stone" for each role, write it down. You may not always have a "large stone" for each role, and you may have more than one "stone" for a particular role. Don't forget the Sharpen the Saw role! Some of the "big rocks" you choose may represent appointments or tasks for the week. 3. Make a schedule for the week. Arrange the "large stones" first, and then fill in the gaps with the rest. The power of weekly planning is to allocate the big stones first before the small ones fill your week and they fill! Big Rocks can turn into appointments and tasks, or become the main focus for the week. Personal development tasks that cannot be included in the schedule, such as "Listen carefully", remain on the weekly compass card as a reminder. Now is a good time to look at the targets, as they may contain items that,

5 you might want to include in your weekly schedule. Most of the "big rocks" are of the type of task in Quadrant II (important but not urgent). Once you've made your schedule and the week has begun, don't let other urgent but less important things take their place. This is important for staying in control, being productive, and feeling calm throughout the week. Step 4: Plan Daily We've reached the top of the productivity pyramid! Set aside five to ten minutes each morning to plan your day. As with weekly planning, there are three important steps in daily planning: 1. Review today's arrangements. Agreements are promises to oneself or others to devote a certain amount of time to something. Since you have already allocated it in your schedule, you will have to plan the rest of the tasks for the day around them. Therefore, it is logical to start every day by checking the agreements. 2. Make a realistic list. The list should not be filled from top to bottom. A list that is too dense can discourage you and make you feel like you're losing control because you don't have the opportunity to be flexible or spontaneous. Instead, after checking the arrangements for the day, determine the number of free hours left, and then set a reasonable number of tasks that you can complete during this time (Figure 4). 3. Prioritize (ABC, 123). By doing this, you determine the value and order of the items on your list, which allows you not to waste time on things that are not of value to you, and not to sacrifice the most important things in your life in favor of less important things. You get a great opportunity to determine where to focus your attention and your energy. Rice. 4. Daily Planning It's easy to make a priority list using the ABC principle, 123. A, B, and C indicate the value of each task, and 1, 2, and 3 indicate the order or sequence in which you will complete these tasks. And finally, on each page of the planner, above the list of prioritized tasks for the day, you will find icons that will help you easily track progress on each task. You will find signs in it indicating that the task has been completed, redirected, deleted, delegated to someone else, or is in progress (Figure 5).

6 Fig. 5. Track progress on each task VALUES/MISSION Are you living your core values? Are you aware of what they are? Do you take the time to clearly define them for yourself and honestly ask yourself how you plan your life based on them? These questions seem simple, but they need to be thought about. In this section, use the suggested actions to think about what brings you the greatest joy in life. What follows are several types of activities that will help you understand your values ​​and roles. These activities will help you accumulate ideas until you are ready to write your own Personal Mission Statement. Action 1: Clarifying values. The first activity will help you identify your values ​​and write positive, clarifying statements about yourself and your values. Your interpretation of value doesn't have to be exactly the same as someone else's. For you, honesty may mean "I never lie", but for someone else, "I am honest, I can be trusted in personal matters and business." If you bring clarity to your values, they become more real to you. When you write clarifying statements, be sure to use positive expressions such as "I am," "I do," "I will." Think of the things you value most, such as honesty, adventure, or balance, and use the Activity 1: Values ​​tab worksheets to write them down. Other possible values ​​may include, but are not limited to: Personal Integrity Beauty Love Patience Career Compassion Courage Teamwork Respect Education Fitness Gratitude Loyalty Spirituality Humor Once you have identified and clarified your values, you are ready to define your roles.

7 Action 2: Identify and define your roles. Most people focus on a few major areas of their lives. For example, as a parent, runner, and project manager, you will have family, athletic, and career goals. Roles represent these different areas. A role is a primary relationship, area of ​​responsibility, or contribution. As you reflect on your roles in life, consider the following four examples: Victor: comrade, caregiver, volunteer, employee. Maria: wife/mother, dentist, parent committee member, artist. Dmitry: leader, assistant, account manager, friend, civic leader. Mikhail: husband/father, manager, coach, owner, researcher. Roles reflect the relationships that are important to you and the main responsibilities or characteristics associated with each other. By identifying and writing down your roles, you can visualize how you would like to play each one. For example, if you have the role of spouse, its main characteristic might be support. You will start thinking about how you would like to behave, what to achieve, etc. Use the worksheet Action 2: Roles to list your roles and the main people each role is associated with. For example, children will be associated with the parent role. Finally, write down a clarifying statement that will guide the ideal performance of this role. When you're done, you'll be ready to move on to activities that will help you write your Personal Mission Statement. Steps 3-6. These four activities will help you write your Personal Mission Statement. What do you value: career, relationships, free time? It's time to brainstorm. Listed below are four types of actions that will help you. Action 3: Initial questions. Action 4: Be, do, have. Action 5: What would you like to hear about yourself. Action 6: Evaluation questions. Each type of action helps further clarify what you value and want to include in your life plans. There are brief instructions at the top of each worksheet. When you have finished describing activities 1-6, you will be prepared to write a Personal Mission Statement. Action 7: Personal mission statement. Now that you've considered all the things you value most and determined where you want to spend your time, you're ready to write your Personal Mission Statement. Your Personal Mission Statement is a written declaration of who you are and what kind of person you are. It should reflect everything that you want to participate in your life, what you want to do and what kind of person you want to be. Your Personal Mission Statement is a statement of your highest priorities that you have identified in your previous activities. A personal mission is not something that can be written in an evening. It requires deepening in itself, careful analysis, thoughtful expressions and many revisions in search of the final version. It may take weeks, even months, before you are completely satisfied with the results achieved, you feel that you have a comprehensive and concise statement of your innermost values ​​and aspirations. And even then, you will regularly return to what you have written, making some adjustments as your views and circumstances change over the years. Stephen R. Covey. "The Seven Habits of Highly Effective People" PERSONAL COMMITMENT When launching a rocket into space, it uses more energy in the first minutes than in the next few days of flying almost a million kilometers. Like gravity, habits pull us to the ground. Often the hardest part of breaking a bad habit or starting

8 getting used to an effective skill is the first effort. The following tips can help you during the takeoff stage when you are changing your habits: Break down a task or goal into several small, achievable goals. Share your progress with someone who can help and support you. If you fail, start over immediately. The most important part of being successful in mastering the seven skills is your commitment to action. Please take some time to make a promise to yourself to succeed and keep it. I, I promise that: I will read everything that I decided to read, and I will do everything that I decided to do; Every week I will devote some time to putting into practice the principles and skills I have learned. Signature Date

9 Fig. 6. Diary page view

DAILY BOOK Steven Covey Method "Alpina Publisher" LIMITED LIABILITY COMPANY Moscow 20 UDC 65.0.2+05.3 BBC 65.20-231 E37 E37 Daily Book: Stephen Covey Method. Moscow: Alpina Publisher, 20. 376 p.

This book belongs to Contacts of the owner UDC 686.81 BBK y6 E39 E39 Weekly about priorities / Nechaeva Natalia. Moscow: Eksmo, 2017. 288 p. (Notebooks. Top Business Awards). ISBN 978-5-699-93702-8 C

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Chapter 1 What are they and for whom are they written? Question. Why doesn't Berkshire Hathaway include beautiful glossy illustrations in its annual report? Answer. Illustrations are unlikely to help to make the right

It turned out that in our team there are many fans of paper diaries (this is despite the fact that we all use electronic task management systems and.) Apparently, we believe in the popular proverb: “What is written with a pen, you can’t cut it down with an ax.”

And at the beginning of 2013, we decided to get new diaries. We shoveled a bunch of information on the Internet, read hundreds of reviews, reviewed dozens of photos of different diaries from the inside and outside. As a result, everyone ordered their favorite option.

Just in case you haven't chosen a diary for 2013 yet, we've decided to compile a review of the coolest diaries for 2013.

Review of author's diaries for 2013

For fans of Pintosevich's work.

This diary is based on the latest scientific discoveries about the efficient functioning of the brain. In order to use the potential of both hemispheres, the IPIO diary offers 2 types of planning pages:

- disciplining pages (time, tasks, delegation ...) - for the left hemisphere.

- pages for creativity (a place for drawing and Mind Maps) - for the right hemisphere of the brain.

Pros:

• there are pages for clear planning and free creativity
• light weight, compact size

Minuses:

• undated diary
• pages shine through

“Diary. Method of Gleb Arkhangelsky”

- hard, time-bound events;

- flexible tasks that can be completed at any time.

Pros:

• it takes less time to sort tasks according to the criteria “rigid / flexible”;
• each page has time management tips from the author's books;
• division into “Main business of the day”, “Important long-term business”, “Unpleasant business”.

Minuses:

• in some models - a thin cover that quickly loses its appearance.

This diary is a hands-on way to apply the 7 skills every day as outlined in the international super-bestseller The 7 Habits of Highly Effective People. The diary will help you focus on the main thing and achieve success in the areas that are most important to you.

Pros:

• it is possible to track your achievements, write down deadlines for achieving goals, and not just rewrite deadlines from page to page
• quotes from the book “7 Habits” on every page

Minuses:

• more focused on Western psychology
• high price

This is both a diary and a collection of strategies for effective time management and achieving goals. The material was developed on the basis of the author's methods of one of the most successful business coaches in Russia: Andrey Parabellum and Nikolai Mrochkovsky.

Pros:

• weekend entries have the same space as weekday entries
• affordable price

Minuses:

• flexible cover, heavy weight, no elastic band

This diary was created specifically for people of creative work. It was designed by successful designer Yana Frank. It is based on its own approach, which has stood the test of time and ordeals.

Pros:

• original style
• opportunities for planning the work schedule of a creative person
• the 45/15 method of 45 minutes for big tasks and 15 minutes for something simple

Minuses:

• amateur style
• not suitable for fans of rigid planning

Weekly for a practicing marketer. It uses the "Top 5" tools and the "90 days" plan, which Igor Mann talks about in his trainings and in books. Low-budget marketing tips are presented that are sure to catch your eye at the right time.

Pros:

• special weekly for marketers
• weekly planning - for those who are not accustomed to keeping records of things for every day
• convenient format, thoughtful details, pocket for business cards

Minuses:

• small cell, it is inconvenient to write to people with sweeping handwriting

Where to buy:

Stephen R. Covey

What is it

Edition Features

For whom